365Villas’ Extensive  PMS Solutions

Explore Our Property Management Software Solutions

With our comprehensive range of solutions you’ll find everything you need to manage your vacation rentals.
Explore which solutions are covered in our plans and bolt-ons below.

Reservation Manager

Manage all your quotes, bookings, payments, calendars, communications and documents – effortlessly and flawlessly; all in a single fully integrated place that is entirely purpose-built for vacation rental management. No other Reservation Manager is as versatile or as powerful.

Mobile Responsive PMS

There are very few Property Management Software providers that offer a comprehensive, powerful, and fully mobile responsive version of their platform. With this bolt-on, you will experience leading PMS feature-functionality in the palm of your hand like few others can offer.

Performance Analytics

Measure performance with Key Performance Indicators (KPIs), presented through powerful visual graphics. Filter year-on-year and month-on-month comparisons and more to get to the heart of what’s working and what’s not. Ensure everything you do is informed and aimed at improvement and optimization of your business.

Unified Communications

365Villas goes further than other providers in offering you a powerful integrated communications platform. Including a Unified Inbox that consolidates all your messaging in a single place with communication mediums including email, text messaging, Airbnb Messenger, and WhatsApp (coming soon).

Payment Management

Flexibly configure your unique payment schedules and policies. Payment status icons, filtering widgets, reports, and automated reminders keep you fully informed. Our powerful tools and automated features make payment management a breeze.

Inquiry Management

Generate even complex quotes in seconds. 365 simultaneously produces a customized professional rental agreement and can integrate both with your outgoing email. Your email is rendered content-ready, personalized and waiting for your review. It can be pre-configured with professional graphics, PAY NOW buttons, social media icons, photos, alternative property options and more.

Integrated Email

Our integrated email is more than Unified Communications. In addition to integrating with your channels, your website and your external email address, 365 integrates email with your entire work-flow. It is our approach to Integrated Email, more than anything else, that helps you automate and manage many complex tasks simultaneously.

Email Templates

An extensive range of scenario-based templates is fully stocked with pre-set content for use straight out of the box. Add PAY NOW and Digital Signature links. Change and store default content as needed. Create an unlimited number of templates for your own unique requirements. Use built-in editor tools to add professional graphics, integrate social media icons, add standard attachments and more.

Automated Messaging

We’ve got Automated Messages for every occasion we can think of. What you automate and how you do it is up to you. Each message has default content to use straight out of the box or to tailor as desired, just like our Email Templates. A central dashboard lets you quickly and easily inspect and update your different automation settings all from a single place.

Rental Agreements

Enjoy all the benefits of professional, fully customized rental agreements – with none of the work. 365 generates agreements instantly, then files and updates them automatically for you and your guest whenever there’s a material change. Store your electronic signature so your agreements are always signed automatically.

Digital Signature

Digital Signature enables guests to digitally sign their agreements. 365 instantly notifies you and records the event. Because our Digital Signature is fully integrated, it offers a more seamless user experience for you and your guests than Docusign or any other third-party provider. Like with everything we do, our Digital Signature is purpose-built for the industry.

Invoicing

Instantly generate customized invoices for guests, owners, and vendors. Invoice branding, color-schemes, and content are fully configurable.

Business Reports

A professional business needs professional reporting. From quotes to bookings, taxes, commissions, housekeeping, maintenance and more, in 365 everything is done for you. Added functionality lets you customize views, make changes, add notes, download into Excel and print or email straight from your screen. Say goodbye to manual report updating.

Dynamic Report Builder

The Dynamic Report Builder tool allows you to customize your accounting and business reports of your own design inside your 365Villas report. You have near total control over the datapoints displayed, the order and structure they appear in, and the types of filters you wish to use.

Integrated Accounting

We offer an extensive range of accounting tools, including an expense manager, commission and tax reports, profit-loss statements and more. We also have basic cashflow and Trust Accounting tools as part of our offering. Everything is purpose-built around vacation rental management.

Marketing & CRM

Implement channel-specific discount campaigns and generate special promotion codes for any needs. Instantly generate informed and precisely targeted campaign lists for use in third-party platforms like MailChimp or execute beautiful campaigns straight from your 365 account using our professional templates and editor tools.

Booking Engine

The 365 Booking Engine can integrate with your stand-alone site. It includes an assortment of real-time availability calendars and online booking formats to choose from. Each is configurable and fully mobile responsive. You control color-schemes and placement. (If you plan to have a 365 website, you do not need this option.)

Search Engine

Our mobile responsive Search Engine can be integrated with your stand-alone site together with our Booking Engine. Our search logic is configurable and formats, colors and settings controls are all highly flexible. (If you plan to have a 365 website, you do not need this option.)

Online Payments

Enable your guests to seamlessly pay by any major credit card, as part of online booking on your website or straight from your inquiry response emails. 365 is integrated with Authorize.net, Stripe, PayPal, PayFort (Middle East) and PayGate (South Africa). Prefer a different provider? Reach out for an integration quote.

Housekeeping & Maintenance

Create unique login profiles for individual housekeepers and maintenance personnel. Permissions are purpose-built for each role. Simply assign the desired properties to the corresponding user profiles. Automated messages let you notify staff of scheduled, pending, changed or cancelled jobs.

White Labelling

Overlay your brand on 365 generated rental agreements, online payment pages, invoices, reports and Owner Login pages.

User Rights Management

Add an unlimited number of users and control their access credentials. Decide who sees what and what they can do, from handling bookings to viewing reports and accounting, making settings changes and more.

Owner Statements

We don’t believe you’ll find a more powerful and flexible owner statement functionality in the industry. Our Owner Statements are fully configurable and self-generating. Even small agents will save one to two man-days per month. Larger agents will save one to two man-weeks. When used in conjunction with our Owner Invoicing and Trust Accounting the productivity gains are off the charts.

Owner Login

The 365 Owner Login Module supports multiple properties per owner and is fully configurable. Whether it’s simply blocking their calendars, making their own bookings or accessing any number of reports, you decide what each owner can see and do. There are even options to give owners access their own calendar sync, online booking and accounting tools, as well as their own website, which can make them happy while routing bookings back to you.

Trust Accounting

Our accounting module is used to track owner monies in individual trust ledger accounts within your 365villas account. It is used administer and verify at any point in time the total surplus or deficit of an owner’s money on account. It can be used for owners with one property as well as those with multiple properties.

Lead-time Pricing

Automatically apply algorithmic discounts in 365, based on vacancy status versus booking lead-time. If your property is booked, no discounts need apply. If you use the Channel Manager, you’ll be able to push these discounts out to all your channels automatically as they kick in.

API Access

Large property managers with modern stand-alone websites, can use our API to protect their investments and bring them to life. Our API enables your developer to implement our logic directly onto your designs, whether it’s calendars, online booking, search engine logic, and property related content such as photos, rates, amenities and policies and more.

Auto Responder

This powerful tool reduces your work and increases conversion. The Auto-responder responds automatically to inbound inquiries from your 365 website and most inquiry-based channels with detailed quotes, personalized emails, custom rental agreements, online payment options and more. Run it 24/7 or just when you are off-line. Why wake up with inquiries to answer, when you can wake up to inquiries answered and booked?

Quote Chaser

Like the Auto-responder, the chaser reduces your work and increases conversion rates. It sends follow-up messages to inquiring prospects who haven’t responded to quotes you’ve sent. You configure the messaging schedule and number of attempts. Prospects will think it’s you who is personally emailing. Once they respond, the chaser will cease sending them messages.

Multiple Languages

Interchangeably support guests in up to any your six Roman character languages of your choice across all guest-facing tools, including booking and search engines for your websites, email templates and automated messages, quotes, rental agreements and more.

Multiple Currencies

Create and manage individual quotes, bookings, reports and accounting in any currency you wish. Choose between real-time API generated exchange rates or set and fix preferred rates yourself.

WordPress Plugin

Those with WordPress experience can integrate their own stand-alone WordPress website using our WordPress plugin. Our Booking Engine, Search Engine, and Reviews Module are included in our bolt-on option as a bundle.

Review Module

Integrate this module with your stand-alone website to provide your guests with a way to post reviews, to be published automatically or held for your approval. Include Call-to-Action buttons in the ‘Thank you’ automated message you send from your 365villas account after check-out to systematically solicit reviews from your guests.

Arrival Form

A simple online experience where guests provide any info you require, such as photo ID, estimated arrival times, and special preferences. You provide any special instructions or advice. Automation helps throughout.

Revenue Management

365Villas has its own in-house Lead-time Pricing option which enables users to automate progressive discounting as lead-time for vacant dates becomes shorter. For those looking for more sophisticated Revenue Management Solutions based on real-time market algorithms, we are integrated with PriceLabs. For this service, you need the 365Villas Pricelabs integration bolt-on option and a direct account with Pricelabs, which you can then seamlessly integrate with our platform.

Third-Party Solutions

We are integrated with a large and ever expanding list of complementary solutions from other leading providers in the industry, as well as over 30 different payment gateways around the world. Click here to see our current list of integrations.

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